About This Template
This personal training liability release is essential for independent trainers and fitness professionals. It includes health screening, fitness goals, assumption of risk for injuries, emergency contact information, and session cancellation policy. The form protects trainers from liability while establishing professional client relationships.
What's Included
- Client Name & Date of Birth
- Address & Contact Information
- Emergency Contact
- Current Fitness Level Self-Assessment
- Fitness Goals
- Current Medications
- Previous Injuries or Limitations
- Medical Conditions (Heart, Diabetes, etc.)
- Physician Clearance for Exercise
- Assumption of Risk Acknowledgment
- Personal Training Package Details
- Session Cancellation Policy
- Payment Terms
- Waiver of Liability
- Client Signature & Date
Key Benefits
Protects personal trainers from injury lawsuits
Identifies health conditions requiring modified exercises
Documents client fitness goals for program design
Establishes cancellation policy to reduce no-shows
Professional intake builds client trust
How to Use This Template
Require completion before first training session
Review health conditions and limitations before designing program
Update annually or after significant health changes
Recommend physician clearance for clients with serious conditions
Keep copy of waiver with client file
Legal Disclaimer
- •Consult attorney - personal trainer liability laws vary by state
- •Some states do not enforce waivers for gross negligence
- •Health screening must comply with ADA - focus on current ability
- •Do not practice medicine - refer clients to physicians when appropriate
- •Retain waivers for 5 years after client relationship ends